DIS IT Procurement Administrator

  • Department of Information Systems
  • Little Rock, AR, USA
  • 03/07/2018
Full time

Job Description

This DIS IT Procurement Administrator will be responsible for all statewide DIS enterprise IT procurements and work with DIS Enterprise Architecture team and Executive Leadership on enterprise architecture and IT procurement contract reviews as part of the Act 557 IT contract approval workflow. This position is governed by state and federal laws, administrative rules and regulations, and agency policy. The formal education equivalent of a bachelors degree in business administration, public administration, finance or a related field; plus three years of IT procurement experience; including two years in a managerial capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OF PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Provides guidance to staff on proper methods of procurement in accordance with the state procurement law, rules, policies, and practices. Executes and manages projects as assigned by the agency director or designee to accomplish the agencys strategic plans, goals, vision, mission and values. Ensures all reviewed documents are in compliance with state law and agency guidelines. Supervises a team of staff by interviewing and recommending for hire/termination, training, assigning and reviewing work, counseling, and evaluating the performance of incumbents. Ensures information is applied correctly in the Arkansas Administrative Statewide Information System (AASIS); researches and compiles reports from AASIS entries. Provides consultation regarding acquisition of equipment, assists departments in coordinating and preparing specifications for major projects, advises departments on purchasing procedures, and solves complex purchasing problems. Plans and coordinates the distribution of purchase requests and bids, reviews work assignments for accuracy, assists buyers in specialty areas, and communicates to staff the state and agency/university purchasing procedures. Meets with vendors concerning new products, notifies vendors of purchasing policies, evaluates vendor performance, and composes vendor complaints to forward to state purchasing office. Prepares various activity reports, prepares minority vendor report, submits information for budget reports, updates item files for mechanized accounting system and trains personnel to submit orders electronically to companies. Serves on advisory committees on purchasing policies, attends seminars to maintain updates to purchasing policies, attends staff meetings, and serves as liaison to coordinate procurement activities. Interprets and disseminates legislation, policies, and procedures and ensures state agency/institution compliance. Performs other duties as assigned. Knowledge of organizational management and supervisory practices. Knowledge of state and federal procurement laws, rules, and regulations. Knowledge of state and agency/institution purchasing laws and procedures. Knowledge of shared service agreements, software licensing transactions, and IT outsourcing transactions. Ability to resolve problems between departments and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to communicate procurement law, rules, policies, and practices to agency and procurement staff. Ability to review and analyze vendor and agency issues as they pertain to the procurement process and recommend proper course of action to meet goals and objectives. Ability to establish and maintain working relationships with all levels of state government, vendors, and manufacturers. Ability to accomplish agency mission, goals, and objectives. Ability to read, analyze, and interpret financial reports, contracts, legal documents, policies and procedures. Prepare and present effective written and oral reports, recommendations, policies and procedures. Ability to lead others and work with groups and independently. Ability to work cooperatively across a complex organization and numerous stakeholders.

Employer Job Listing Link